How to Communicate Effectively?

Effective communication is not just about getting your message across the table or about delivering a speech, it’s more about knowing the purpose and emotion behind your message, we say one thing, the other person hears something else, and misunderstandings, frustration, and conflicts ensue.

Whether you’re addressing someone across the table or you’re addressing the crowd of more than 100 people, the rules are kind of the same, not totally, but we’ll talk about the difference.

Now, I know what most of you are thinking about “Public Speaking Anxiety.” Well, I will release more articles soon to help you with that, but when your purpose for the message is critical and you have confidence in what you’re speaking, the problem to deal with anxiety is not so big.

Again, public speaking is not a one-day thing, you will learn how to do it effectively with time, there is no need to rush in the learning process, but learning process is important, knowing how to do it effectively is important, otherwise, you will be working hard, but in the wrong direction.

I think there are 4 ways you can do it effectively, these are listed below:

1. Have Something to Say!

As said earlier, your message needs to have a clear purpose if you don’t know what you want to deliver, you cannot deliver it really well. Just something like knowing what you’re doing!

It’s always great to use stories to deliver your message, since the time we’re born we are trained to be engaged with the stories, we know when a story is coming and a story by default raises our ears to listen to it.  So, delivering a message can be done at the end of your story, it’s always great if you can use a story from your own life because that will again emphasize why that topic is important to you and you will have an emotional connection to your subject.

It is true that your life is a treasure chest and there are many amazing stories waiting to be told, use them for your purpose.

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Ideas and words can change the world.

2. Say it well.

Knowing what you have to say is just the first part of your communication, I mean, now that you have invented your content, you need to know how you will be delivering it which includes saying it well.

So, in order to say it well, you need to practice and practice a lot.

You would want to avoid any memory gaps when you’re speaking and the only way to do it is to practice. I’ll be listing two ways for how you can practice:

  • Memory Sessions: It will majorly depend on how long your speech is, so if your speech is a 4-minute talk, you will probably need 4 memory sessions of 15 minutes which means around 1 hour of practice.

In this way, you can decide according to your speech length how much practice you will be requiring for your speech if you’re already a good speaker you might be taking less time.

  • Record Yourself:  That little camera staring back at you in your cell-phone or on your laptop can be very useful if you need to practice your talk. You can record yourself and analyze yourself for the errors you’re making and it is very effective and can be very useful for a great performance in your next speech.

This was all about public speaking, but how do you say it well in person?

Well, there are a few tips which might help you:

  • Know who you’re talking to, I mean, know what kind of knowledge they have to understand your message. For example- you cannot use acronyms every time, the person you’re talking might not know them.
  • Use nonverbal signals in your message use your tone, gestures, eyes, etc. to deliver your message effectively.
  • Listen, listen, and listen. Don’t just stand there, listen. We just wait for them to finish so that we can reply. Agreeing or disagreeing, doesn’t matter, summarize what you think their position is before responding with your point of view. Avoid jumping in to respond without making sure you understand their message.
communicate effectively speech motivation everyday
If your purpose is important to you, practice your speech a lot.

3. Read the audience. Connect with them.

Well, this is a skill that will come with time, but practice makes a man perfect, the more you practice your speech, the better you will get at it!

So, practice often and you will stop bothering about your notes and you will be able to interact with your audience more often without having to worry about your notes, you will be able to read your audience better and that will help you to address them better.

Understand when a topic is exaggerated and know when you have to speak more on a particular topic so that the audience grasps it even better, you don’t want them to go to their home and google more about what you said.

Now, you would want to avoid rambling over your topic because it interests no one, so it is always an option to be specific and clear with what you’re saying and what you want out of your audience.

These were few things on reading the audience and connecting with them, but how do you do it in person? Let’s see:

  1. Be brief, yet specific, yes it is important in person as well, you are not there to gossip, you’re there to deliver an important message, so let the points be very clear and crisp.
  2. Use body language or nonverbal cues to deliver your message even more effectively. Speech tone, speed, pitch, etc. can help a lot in delivering your message.
  3. Don’t stress out, it’s okay if their opinion does not please you, but that’s their opinion, give them the information which they might be lacking and ask them to reconsider their decision politely.
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4. Deliver it with intensity.

Purpose plays a major role in your speech, but that’s not the only thing, you need to have an emotional attachment with the topic, you need to care about the topic. That’s why including personal stories will help you connect better with the topic and will also make the audience feel a connection with you and the topic.

 Use vocal variety, such as volume, pitch, and pace to emphasize your major point. It is easier for your listener to understand when your voice varies. Use body language nicely and you’ll do amazing on the stage or in person.

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Having confidence in what you’re saying is more important than anything else, don’t let stupid anxiety get in the way of your message.

But, the only way to do it well is to say it often, practice.

Smile when you’re speaking if the subject allows because when you smile often and exude a positive attitude, people will respond positively to you and this is a very important skill in the field of persuasion, smiling and acting positively.

I hope these tips help you in communicating well and you ace your next speech or speaking opportunity., all the best.

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Kunal

Hey, everyone!
I am the founder of Motivation Everyday. I wanted to make the world a better place for everyone, so I started this by making videos and writing blogs, for me, success is secondary and being a good person is primary.
Connect with me if you want to inspire the world in your own unique way.
Have a great day.

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